TCS Constitution
CONSTITUTION FOR THE
Registered No. 204788
1. NAME
The name of the Society shall be the TRURO CIVIC SOCIETY (Registered with the Civic Trust).
2. OBJECTS
The objects of the Society shall be to promote and encourage the following objects by charitable means but not otherwise:-
a) To encourage high standards of architectural design, architecture and town planning in the City of
b) To educate the public and stimulate public interest in and care for the beauty, history and character of the City and its surroundings.
c) To encourage the preservation, development, improvement and beautification of features of general public amenity or historic interest.
d) To consider factors that could have an environmental impact on the City.
e) The Society shall have no political or religious activities and shall be non profit making.
In furtherance of these objects but not otherwise the Society through its Committee shall have the following powers:
1. To arrange meetings, exhibitions, lectures, publications and other
forms of education and publicity, and promote schemes of a charitable nature.
2. To act as a co-ordinating body and to co-operate with the local authorities, planning committees, other statutory authorities, professional bodies related to the objectives above, voluntary organisations, charities and persons having aims similar to those of the Society.
3. To raise funds and to invite and receive contributions from any person or persons whatsoever by way of subscription, donation and otherwise; provided that the Society shall not undertake any permanent trading activities in raising funds for its primary purpose.
4. To acquire, by purchase or otherwise, property whether subject to any special trust or not.
5. Subject to such consents as may be required by law, to sell, let, mortgage, dispose of or turn to account all or any of the property or funds of the Society as shall be necessary.
6. Subject to such consents as may be required by law, to borrow or raise money for the purposes of the Society on such terms and on such security as the Committee shall think fit, but so that the liability of individual members of the Society shall in no case extend beyond the amount of their respective annual subscriptions.
7. To do all such other lawful things as are necessary for the attainment of the said objects
3. MEMBERSHIP
Membership shall be open to all who are interested in furthering the aims of the Society.
4. SUBSCRIPTIONS
The Subscriptions shall be:-
Corporate Members £30.00
Full Members £10.00
Couples £15.00
or such other reasonable sum as the Committee shall determine from time to time, and it shall be payable on or before December 31st.
5. MEETINGS
An Annual General Meeting shall be held in or about March of each year to receive the Committee
Eight members personally present shall constitute a quorum for a Meeting of the Society.
6. OFFICERS
Nominations for the election of Officers shall be made at or before the Annual General Meeting. Such nominations shall be supported by a seconder and the consent of the proposed nominee must first have been obtained. The election of Named Officers shall be completed prior to the election of further Committee members. The Named Officers of the Society shall consist of:-
Chairman
Vice-Chairman
Hon. Secretary
Hon. Treasurer
Membership Secretary
All the Officers shall relinquish their office every year and shall be eligible for re-election at the Annual General Meeting. A President and Vice-President may also be elected at a General Meeting of the Society, for periods to be decided at such a meeting.
7. COMMITTEE
The Committee shall consist of the President, Vice-President, Named Officers, Chairs of Sub-Committees, and not more than six further members. The Committee shall have power to co-opt further persons (who shall attend in an advisory and non-voting capacity).
The Committee shall be responsible for conducting the affairs of the Society, and may take decisions on its behalf. Four shall form a quorum for meetings of the Committee.
8. SUB-COMMITTEES
The Committee may constitute such sub-committees from time to time as shall be considered necessary for such purposes as shall be thought fit. The Chairman of each sub-committee shall be appointed by the Committee and all actions and proceedings of each sub-committee shall be reported to and be confirmed by the Committee as soon as possible. Sub-committees shall be subordinate to and may be regulated or dissolved by the Committee.
9. DECLARATION OF INTEREST
It shall be the duty of every member who is in any way directly or indirectly interested financially or professionally in any item discussed at any meeting of the Society at which he or she may be present to declare such interest and he or she shall not discuss such item (except by invitation of the Chairman) or vote thereon.
10. EXPENSES OF ADMINISTRATION
The Committee shall out of the monies received by the Society pay all proper expenses of administration and management of the Society and shall use the residue of such monies as it thinks fit for or towards the objects of the society.
11. INVESTMENT
All monies at any time belonging to the Society and not required for immediate application for its purposes shall be invested by the Committee in or upon such investment, securities or property as it may think fit, subject nevertheless, where appropriate, to such authority, approval or consent by the Charity Commissioners as may for the time being be required by law or by the special trusts affecting any property in the hands of the Committee.
12. AMENDMENTS
The Constitution may be amended by a two-thirds majority of members present at an Annual or Special General Meeting, provided that at least twenty-one days' notice of the proposed amendment has been sent to all members, and provided that nothing herein contained shall authorise any amendment permitting the expenditure of funds of the Society on any object which is not a charitable object at law.
13. ACCOUNTS
The Committee shall comply, where appropriate, with their legal obligations under the Charities Act 1993 (or any statutory re-enactment or modification of that Act) with regard to:
(1) the keeping of accounting records for the Society
(2) the preparation of the annual statements for the Society
(3) the auditing and independent examination of the statements of account of the Society, and
(4) the transmission of the statements of account of the Society to the Charity Commission.
14. WINDING UP
In the event of the winding-up of the Society the available funds of the Society shall be transferred to such one or more charitable bodies having objects similar or reasonably similar to those hereinbefore declared as may be chosen by the Committee and approved by the Charity Commissioners for England and Wales.
Approved and adopted at the Annual General Meeting held on 26th March 2008